Executive Director

Wilmington Railroad Museum Executive Director

Instructions To Apply
Please review the Position Description below for the Executive Director. This position has a starting salary range of $40K to $45K annually, and provides limited health, retirement and vacation benefits. If you are interested in applying for this position, please forward your resume with cover letter to the website, or address listed below, with reference to the Executive Director Position. Please submit your response no later than September 30, 2018, and include in your cover letter the desired salary you are seeking and the reason you have interest in the position.

wilmrrmus@bizec.rr.com
Wilmington Railroad Museum
505 Nutt Street
Wilmington, NC 28401
_____________________________________________________________________________
Because our ability to handle telephone inquiries is limited, we would
appreciate it if you do not call to check on our staffing progress. EOE

Wilmington Railroad Museum
Position Description

Position Title: Executive Director

FLSA: Exempt
Date: August, 2018

General Statement of Job
The Executive Director is responsible for the management of the Wilmington Railroad Museum (WRRM), which is a not-for-profit museum operation located in Wilmington, NC. These functions include, but are not limited to: long/short-range planning, budget development & administration, personnel management, facility maintenance, service delivery, and other administrative functions. Work includes directing WRRM activities by providing leadership in planning, development, and implementation of programs, policies, practices, and procedures for the WRRM. The Executive Director also provides input and information to the Board of Trustees in regard to the strategic planning of programs and activities. The Executive Director is directly accountable to the Board of Trustees for performance and services delivered and for accountability of compliance with federal/state/local laws governing not-for-profit organizations.

Essential Functions: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Administrative:

Management of museum staff and volunteers.
Manage the stewardship/curator function for all artifacts (museum owned and otherwise.)
Manage the aesthetics of displays, exhibits, physical space and overall housekeeping.
Search for and prepare new exhibits and update existing exhibits.
Assist and conduct the maintenance of the exhibits and facilities.
Prepare museum facilities and exhibits for various holiday events.
Manage/oversee the museum’s schedule for the various programs and events.
Prepare/oversee the museum’s communications functions, including social media and website content.
Manage the negotiations with the City of Wilmington in regard to lease agreements, rents, building repairs and maintenance, and other matters that may arise.
Prepare/oversee the museum’s statutory and regulatory reporting requirements.
Delegate and coordinate administrative tasks to enhance training and opportunities.
Prepare the agenda and monthly Executive Director’s report for the Board of Trustee’s meeting.
Prepare strategic plans for growth and development of the museum.

Public/Community Relations:

Represent the museum in outside forums.
Prepare and make presentations to outside organizations (schools, business groups, community groups, etc.) to promote and educate the public of the existence, mission and goals of the WRRM.
Promote the museum to increase visitation and membership.
Meet and greet visitors/public and conduct tours as necessary.
Monitor other museums and like organizations in regard to policies, direction, trends, etc.
Maintain and enhance relationships with the City of Wilmington, New Hanover County and other governmental agencies to promote/benefit the WRRM.
Monitor the growth and economic development of the City of Wilmington, New Hanover County and Southeastern NC to enhance opportunities for the WRRM.
Develop and enhance an open, constructive and effective relationship with the community.

Budget and Finance:

Prepare and monitor annual budget for the museum
Monitor and coordinate the functions of the museum’s front desk and gift shop, with special emphasizes on fiscal control.
Develop and coordinate fund raising activities (grants, resource development, endowments, events, programs, etc.) for the museum.
Prepare contingent and alternate plans in the event of budget shortfalls.

Board Communications:

Keep the Board of Trustee’s informed on all aspects of the museum’s operations.
Maintain an open line of communication with the Board’s President and other members as designated by the Board.
Coordinate and work with the various Board subcommittees to achieve the desired objective.
Develop and promote interactions with all Board Members.

Additional Duties:
Perform other duties as assigned by the Board President/Trustees.

Minimum Qualifications
Bachelor’s degree in Business, Public, Education, History, or Library Administration, or closely related field of study, or an equivalent combination of education, training and experience. Five (5) or more years of progressively responsible management and leadership experience of a not-for-profit or business organization, including five years of experience in a senior management capacity. Possess a working knowledge of the principles and processes of not-for-profit or business operations to include, but not limited to, administration, budget preparation, policy formation, consensus building and strategic planning.

Knowledge, Skills, and Abilities

Strong verbal and written communication skills necessary to interact at all levels.
Knowledge or the ability to acquire, of not-for-profit organizations.
Knowledge of management practices and principles including fiscal, personnel, purchasing, and administrative functions.
Knowledge of long range planning methods, techniques, and practices.
Ability to plan, manage, organize, and evaluate WRRM programs, activities and processes.
Demonstrated organizational and systems management skills.
Ability to develop long range strategic plans, establish goals, and monitor and evaluate progress toward their completion.
Ability to communicate effectively in oral and written forms.
Skill in analyzing operational problems, developing and recommending effective solutions.
Skill in preparing and giving presentations and preparing reports.
Skill in developing, goals, objectives, and priorities.

Desired Traits and Characteristics

Appreciation of the role of museums and cultural institutions in the community.
Knowledge of U.S. history.
Knowledge of railroads and their impact on the growth and development of the area and transportation industry.
Origins of North Carolina railroads, especially the Atlantic Coast Line.
Enthusiasm for meeting the public, building relationships and preserving cultural resources.
Friendly, outgoing and highly responsive.

Technical Requirements
Ability to use small office equipment, including copy machines or multi-line telephone systems.

Ability to use computers for internet research, data entry, spreadsheet preparation, word processing, and/or accounting purposes. Be receptive to new and emerging technology that may enhance the museum’s communication process.

Working Conditions & Physical Requirements
The work is typically performed while sitting at a desk or table or while sitting, standing, or walking. The employee may occasionally lift light to moderately heavy objects.

The work is typically performed in a museum/office environment with regular outdoor observation & inspection of museum grounds and external exhibits.

Ability to see, detect color, depth, and texture.

Ability to hear.

Ability to speak.

This position description does not create an employment contract, expressed, implied or otherwise.